Choosing new office spaces or relocating or also rationalization of spaces is a process that numerous organizations (mainly in the private sector) have decided to implement despite its complexity.
According to many expert \citep*{articlek} \citep*{articlel} the rationalization of spaces means ri-organisation’s operations from location to office solution Property Management which determine an impact on real estate costs, productivity, efficiency, workforce satisfaction, and meeting the overall business objectives.
The process consists of multiple activities such as \citep*{articlem}:
- identifying the" business" need (amount and characteristics);
- specifying space requirements;
- searching and comparing available space options: deciding whether a new building (site selection) is required, or whether an existing real estate product might be suitable as is, or with adaptation;
- searching and comparing available space options: searching for possible premises, evaluating possible premises, lease negotiations;
- taking care of practical arrangements;
- project management (service procurement and managing sub-contractors; scheduling; communication and cost estimation);
- designing new buildings and/or workplaces design and planning (IT infrastructure planning and implementation);
- managing the employees through change (change management: employee participation; and communication);
- physically moving;
- fine‐tuning the new workplace and its workplace practices.
The literature shows that, because of the multiple activites and skills required, the management of rationalization of space is a specialist area of Asset Management, expertise that is not held by many organizations.
Multi criteria decision analysis